Corporate gifts, promotional products and branded apparel, made in Nairobi for teams across East Africa.
Ordering branded promos for a launch, conference or roadshow in Nairobi? The difference between a smooth event and a last-minute panic is usually two or three decisions made early. Use this six-week checklist to get the right branded promotional gifts, branded properly, delivered before the doors open.
Six weeks out: set the brief
- Who is it for? Guests, staff, VIPs and media often need different items.
- How many people? Add 10 per cent for walk-ins and replacements.
- What is the budget per person? Decide this before you browse, so the shortlist stays realistic.
- What should people do with it? Wear it on the day (T-shirts, caps, lanyards), carry it home (tote bags) or keep it on a desk (bottles, notebooks).
Five weeks out: shortlist and quote
Pick two or three options per group from the catalogue and add them to your quote list. Popular event combinations:
| Event | Branded promos that work |
|---|---|
| Conference or summit | Tote bag, notebook, pen, lanyard, water bottle |
| Product launch or activation | T-shirts, caps, umbrellas, power banks |
| Marathon or fun run | Drawstring bags, T-shirts, sports bottles |
| Exhibition stand | Pens, tote bags, sweets in branded packaging, a premium item for qualified leads |
| Staff team building | Polo shirts, caps, bottles, hoodies |
Four weeks out: artwork and approval
- Send your logo as a vector file (AI, EPS, PDF or SVG). A high-resolution PNG works for full-colour prints.
- Give the exact brand colours (Pantone if you have them).
- Check the free layout we send: logo size, position and colour on each product.
- Approve in writing and pay the deposit. Branding starts after approval.
Not sure which method suits which item? Our branding techniques page compares embroidery, screen printing, pad printing, laser engraving and more.
Three weeks out: sizes and extras
- Collect T-shirt and polo sizes early. A rough split for mixed groups is 10% S, 30% M, 35% L, 20% XL and 5% XXL, but ask your team.
- Decide on packaging: plain, branded paper bags or a printed gift box for VIPs.
- Plan who receives the delivery and where items will be stored.
One week out: delivery and checks
- Count and check samples from each box when they arrive.
- Pre-pack welcome bags the day before, not on the morning of the event.
- Keep a small reserve for VIPs and late arrivals.
After the event
Note what ran out first and what was left over. That is your best guide for the next order. If guests loved a particular item, keep it as part of your regular branded promotional gifts.
Frequently asked questions
How early should I order branded promos for an event in Nairobi?
Four to six weeks gives you time to choose, approve the artwork and receive the goods calmly. Shorter timelines are often possible for stock items with simple branding; tell us your event date and we confirm what is realistic.
What file should I send for my logo?
A vector file (AI, EPS, PDF or SVG) is best because it can be resized without losing quality. If you only have a JPG or PNG, send it and we will advise.
Can you deliver straight to the venue?
Yes. We deliver to offices and venues across Nairobi and the rest of Kenya. Share the address, contact person and delivery window with your order.
Ready to start? Browse branded promotional gifts or request a quote with your event date.
